MJ & Chris Wedding Weekend Logistics

Charlotte, North Carolina • Rehearsal dinner and reception are adults-only (childcare needed)

Mobile-friendly Lodging + childcare plan TBD items flagged Print-ready

Global Reminders

  • Dog boarding: Please line up boarding for your dogs.
  • Tight transitions Friday: rehearsal (TBD ~3:30–4:00 start) → seated dinner 5–7 PM.
  • Saturday: bridesmaids tied up most of the day; dads/babysitters have kids all day; after ceremony, return kids to sitters then get to reception ASAP.

Childcare Overview

  • Childcare is needed for adult events: rehearsal dinner, wedding reception, and some portions of Friday and Saturday daytime.
  • Extra sitter need: most likely the UNCC babysitter option (Carey to confirm).
  • During Friday and Saturday daytime, all kids are welcome at the Sharon Rd house for playtime.

To-dos

Action items

Pete Westgate Childcare support

  • Thu Apr 30 (6–8 PM MPCC): help Lucila with kids during pickleball/pizza/beer gathering.
  • Be ready for Fri’s tight timing around rehearsal + seated dinner, including kid drop-offs.

Carey Westgate UNCC sitter

  • Confirm the UNCC babysitter option (availability, cost, and whether they can support Lucila).
  • Share the final sitter plan with Mom so childcare is fully covered.

Laura Carpenter Coordination

  • Coordinate kid handoffs and drop-offs, especially Fri afternoon and Sat post-ceremony, so adults can get to events on time.
  • Confirm your Sharon Rd house room assignment with Luke (king bedroom).

Luke Henneman Childcare support

  • Thu Apr 30 (6–8 PM MPCC): help Lucila with kids.
  • Fri afternoon: plan for prompt kid drop-offs so adults can reach Del Frisco ASAP.

Emily Mabry Confirm + transport

  • Confirm whether you arrive Thu night or early Fri. If Thu night, tell Mom so she can add hotel night.
  • Make sure Jack & Rhonda know they are needed all day Fri starting about 10:30 AM.
  • Plan kid transport between Southpark Marriott and Sharon Rd house (especially Fri + Sat).

Wes Mabry Logistics

  • Coordinate with Emily + Jack/Rhonda on kid transport between hotel and Sharon Rd house.
  • If early Fri golf makes Thu arrival necessary, confirm and communicate to Mom.
TBD list: rehearsal start time (aim 3:30 PM, no later than 4:00 PM), bridesmaid lunch time (“probably 11:30”), Saturday hair schedule, Sunday brunch location/time.

Accommodations

Where everyone sleeps

Sharon Rd House (VRBO) Thurs Apr 30 → Sun May 3

Close to wedding events. 4 BR / 3 BA: 3 king bedrooms + 1 bunk room (two twin bunk-bed sets).

  • Carey Westgate + Pete Westgate + Margaret: king bedroom
  • Laura Carpenter + Luke Henneman: king bedroom
  • Lucila: king bedroom
  • Hannah + Eloise + Joseph: bunk room (if top bunk is an issue, one can use sleeping bag on floor between bunks)

During the day on Friday and Saturday, any and all kids are welcome here for playtime.

Charlotte Southpark Marriott Fri May 1 → Sun May 3

Two rooms reserved. Rooms are large (450 sq ft) with a living area. Nearby restaurants and casual on-site options.

  • Jack & Rhonda Mabry: 1 room (king bed)
  • Emily Mabry + Wes Mabry + Judson + Levi Rhett: 1 room (two queen beds)

Open question: whether Emily/Wes also need Thu Apr 30 hotel night depending on arrival + Fri AM golf.

Schedule Grid (people + kids)

Charlotte local time
Mobile tip: The table scrolls side-to-side on phones. That’s expected with many columns. The header row stays visible while you scroll.
Time Pete Westgate Carey Westgate Laura Carpenter Luke Henneman Emily Mabry Wes Mabry Hannah Westgate Joseph Westgate Margaret Westgate Eloise Henneman Judson Mabry Levi Rhett Mabry
Thu Apr 30 • 6:00–8:00 PM
MPCC • Pickleball / pizza / beer (low key)
MPCC gathering Help Lucila
Pete helps Lucila with kids.
MPCC gathering Optional
Attend if in town.
MPCC gathering Optional
Attend if in town.
MPCC gathering Help Lucila
Luke helps Lucila with kids.
Arrival TBD
Confirm Thu night vs early Fri.
Arrival + Fri golf TBD
Confirm if Thu night arrival is needed.
Evening plans Not specified
Email does not specify kid location during 6–8 PM event.
Evening plans Not specified
Email does not specify kid location during 6–8 PM event.
Evening plans Not specified
Email does not specify kid location during 6–8 PM event.
Evening plans Not specified
Email does not specify kid location during 6–8 PM event.
Arrival Likely Fri
Email suggests arrival early Friday.
Arrival Likely Fri
Email suggests arrival early Friday.
Fri May 1 • ~10:45 AM onward
Childcare coverage begins
Golf + lunch MPCC
Golf at MPCC; lunch after.
Cover kids Coordination
Childcare needed starting ~10:45 AM.
Bridesmaid lunch ~11:30 TBD
Carmel Country Club. Childcare starts ~10:45 AM.
Golf + lunch MPCC
Golf at MPCC; lunch after.
Jack & Rhonda on duty ~10:30
Needed all day Fri starting ~10:30.
Golf + logistics MPCC
Coordinate transport and kid coverage.
Childcare starts ~10:45
Babysitting/au pair/grandparent help needed.
Childcare starts ~10:45
Babysitting/au pair/grandparent help needed.
Childcare starts ~10:45
Babysitting/au pair/grandparent help needed.
Childcare starts ~10:45
Babysitting/au pair/grandparent help needed.
Childcare starts ~10:30
Jack & Rhonda needed starting ~10:30.
Childcare starts ~10:30
Jack & Rhonda needed starting ~10:30.
Fri May 1 • Rehearsal start 3:30–4:00 PM (TBD)
Church rehearsal
Rehearsal TBD
Kids attend except Levi Rhett and Margaret.
Babysitting Margaret
Margaret needs sitter during rehearsal.
Rehearsal TBD
Busy transition into seated dinner.
Prompt drop-off Important
Drop kids promptly for childcare after rehearsal.
Babysitting Levi Rhett
Levi Rhett needs sitter during rehearsal.
Transport assist If needed
Help with kid movement if needed.
Attend rehearsal Yes
Attends rehearsal.
Attend rehearsal Yes
Attends rehearsal.
Sitter needed During rehearsal
Does not attend rehearsal.
Attend rehearsal Yes
Attends rehearsal.
Rehearsal Not specified
Email does not specify if Judson attends rehearsal.
Sitter needed During rehearsal
Does not attend rehearsal.
Fri May 1 • 5:00–7:00 PM
Del Frisco • Seated rehearsal dinner (adults-only)
Dinner Adults-only
Get to Del Frisco ASAP after rehearsal.
Dinner Adults-only
Tight timing due to seated dinner.
Dinner Adults-only
Prioritize punctual arrival.
Dinner Adults-only
Fast transition needed.
Dinner Adults-only
Coordinate sitter coverage.
Dinner Adults-only
Coordinate sitter coverage.
Childcare During dinner
No kids at rehearsal dinner.
Childcare During dinner
No kids at rehearsal dinner.
Childcare During dinner
No kids at rehearsal dinner.
Childcare During dinner
No kids at rehearsal dinner.
Childcare During dinner
No kids at rehearsal dinner.
Childcare During dinner
No kids at rehearsal dinner.
Fri May 1 • 7:00–11:00 PM
Legion Brewing • Welcome party
Welcome party Flexible
You can check on kids between events.
Welcome party Flexible
No need to stay the whole time.
Welcome party Flexible
You can check on kids if needed.
Welcome party Flexible
Fit around childcare.
Welcome party Flexible
Fit around transport and sitter schedule.
Welcome party Flexible
Fit around transport and sitter schedule.
Childcare Not specified
Email does not specify kids’ location during welcome party.
Childcare Not specified
Email does not specify kids’ location during welcome party.
Childcare Not specified
Email does not specify kids’ location during welcome party.
Childcare Not specified
Email does not specify kids’ location during welcome party.
Childcare Not specified
Email does not specify kids’ location during welcome party.
Childcare Not specified
Email does not specify kids’ location during welcome party.
Sat May 2 • Morning → Afternoon
Bridesmaids at club early (hair/makeup schedule TBD)
Kids all day Dads/sitters
Dads/babysitters in charge of kids all day.
Kids all day Dads/sitters
Sharon Rd house can be the kid hub.
Bridesmaid day All day
Hair/makeup/photos. Flower girls come later.
Bring flower girls later TBD
Dads bring flower girls later (time TBD).
Kids all day Dads/sitters
Coordinate hotel ↔ Sharon Rd house if helpful.
Kids all day Dads/sitters
Coordinate transport with Emily + Jack/Rhonda.
With dads/sitters All day
Covered by dads/babysitters.
With dads/sitters All day
Covered by dads/babysitters.
With dads/sitters All day
Covered by dads/babysitters.
With dads/sitters All day
Covered by dads/babysitters.
With dads/sitters All day
Covered by dads/babysitters.
With dads/sitters All day
Covered by dads/babysitters.
Sat May 2 • 5:00 PM → 11:00 PM
Wedding 5:00 PM • Cocktail ~5:30 • Seated by 6:30 • Reception ends 11:00
After wedding Return kids
Return kids to sitters, then reception ASAP.
After wedding Return kids
Same: fast handoff then reception ASAP.
Reception timing Tight
Cocktail short; seated by 6:30 latest; ends 11 PM.
After wedding Return kids
Support quick handoffs to hit reception timing.
Reception Adults-only
Ensure sitter coverage through 11 PM (plus travel time).
Reception Adults-only
Support transport so kids are settled and adults on time.
Wedding then sitter Handoff
After ceremony, return to babysitters for reception.
Wedding then sitter Handoff
After ceremony, return to babysitters for reception.
Wedding then sitter Handoff
After ceremony, return to babysitters for reception.
Wedding then sitter Handoff
After ceremony, return to babysitters for reception.
Wedding then sitter Handoff
After ceremony, return to babysitters for reception.
Wedding then sitter Handoff
After ceremony, return to babysitters for reception.
Sun May 3 • Morning (TBD)
Likely brunch with immediate family
Brunch TBD
Probably at MPCC or nearby for immediate family.
Brunch TBD
Await location/time.
Brunch TBD
Await location/time.
Brunch TBD
Await location/time.
Brunch TBD
Await location/time.
Brunch TBD
Await location/time.
Brunch TBD
Likely brunch (immediate family), details TBD.
Brunch TBD
Likely brunch (immediate family), details TBD.
Brunch TBD
Likely brunch (immediate family), details TBD.
Brunch TBD
Likely brunch (immediate family), details TBD.
Brunch TBD
Likely brunch (immediate family), details TBD.
Brunch TBD
Likely brunch (immediate family), details TBD.
Additional context: MJ and some bridesmaids may stay at 2400 Richardson Fri night for a “slumber party.” Mom expects other out-of-town visitors at her house, which is why everyone is staying elsewhere.

Open Questions

Close these out
  • One more sitter: Mom needs one more sitter to help Lucila if Ellie is there with Hannah, Joseph, and Margaret.
  • UNCC babysitter: most likely option. Carey to confirm details and share final plan with Mom.
  • Grandparents: welcome at ceremony, but no room at reception. Reception is adults-only and childcare is needed.